| Description: This role combines administrative support with accounts payable (AP) management. Key responsibilities include monitoring and managing the AP email inbox, matching invoices to purchase orders or delivery receipts, and ensuring accurate processing of payments. The candidate will resolve AP issues, reconcile vendor statements, and conduct research to correct discrepancies. Maintaining accurate files and documentation according to company policy and best practices is crucial. The candidate will also prepare and print invoices for approval, prepare checks for weekly distribution, and manage snack, lunch, and dinner orders for the CEO. Office inventory management and preparing the CEO’s office daily are essential tasks. Administrative and scheduling support for the CEO and CFO, as well as managing and reconciling credit card expenditures, are part of the role. Additional duties include performing weekly bank errands, efficient document printing and filing, conducting ad-hoc research assignments, and working closely with the CEO’s property manager to process property-related bills using QuickBooks and D365. Effective communication with vendors regarding payment schedules is also required. Essential Duties: *Monitor and manage AP email inbox. *Match invoices to purchase orders and/or proof of delivery, receipts. *Monitor payments, resolve AP issues, and reconcile vendor statements. *Conduct research to correct discrepancies. *Maintain files and documentation accurately and in accordance with company policy and best practices. *Prepare and print invoices for approval. *Prepare checks for signing and distribution weekly. *Accurately process snack, lunch, and dinner orders for the CEO. *Manage CEOs office inventory items and ensure adequate supply levels are maintained. *Prepare the CEO’s office prior to his daily arrival. *Provide administrative and scheduling support to CEO and CFO as needed. *Manage reconciliation, submission and tracking of all credit card expenditures for CEO and CFO as needed. *Perform weekly bank errands as required. *Print and file documents efficiently. *Conduct ad-hoc research assignments as requested. *Work closely with the CEO’s property manager to ensure timely processing of property-related bills using QuickBooks and D365. *Notify vendors of payment schedules and maintain effective communication channels. |
| Knowledge, Skills & Abilities: |
| Attention to detail; demonstrate passion for accuracy in both minor and significant workstreams. Consistently meet deadlines, manage projects and initiatives to completion. Organization: ability to prioritize vendor payments in accordance with payment terms. Effective written and verbal communication. General knowledge of Accounts Payable best practices and general accounting procedures. Knowledge and proficiency with Microsoft Office and QuickBooks. Excellent organizational and time management skills. Effective communication and interpersonal skills. Ability to manage sensitive information with integrity and confidentiality. |
Job Category: accounting finance
Job Type: Full Time Live-Out
Job Location: California Vernon
Sorry! This job has expired.