Chief-of-staff/Executive Assistant needed for a HNW figure! (Starting salary: $150-200K/annually [DOE])!

Experience, highly polished and organized Chief-of-staff/executive assistant needed for a prominent figure! MUST be able to travel from US to Canada and be highly flexible.

Duties include but not limited to:

• Maintain and protect confidentiality on all matters with utmost regard
• Professional demeanor
• Proactive in the handling of various business matters
• Display excellent verbal and written communication skills
• Management of private properties held in both Canada and the United States
• Deal with property managers and staff
• Deal with investment brokers and banking staff
• Hi proficiency with the latest Office software (Word/Excel/Power Point)
• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Conserve executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Plan and schedule meetings, conferences, teleconferences, and travel as required
• Attending meetings as required
• screening phone call enquiries and requests and handling them when appropriate
• Prepares reports by collecting and analyzing information
• Provide telephone coverage of main switchboard in absence of the main office receptionist
• Contribute to team effort by accomplishing related results as needed
• Organizing and maintaining files and records and complete filing as required
• Managing projects as required
• Conducting research as required
• Preparing and editing correspondence, reports, and presentations
• Perform basic to intermediate level accounting related work with the use of excel
• Reconcile monthly credit card and bank statements facilitating payments
• Facilitate and review insider reporting
• Communicate with current and potential vendors
• Sort and deal with all incoming mail for the executive
• Handle any personal matter requested by the executive which may require the use of a personal vehicle
• Manage matters relating to private jet
• Liase with jet staff
• Liase with property managers at various private homes

Email your resume to [email protected] and/or contact us via phone at 310.276.7606

Salary DOE!