Experienced full-time skilled Facilities Manager is needed for a large private residence in NYC
(Manhattan). The Facilities Manager will be responsible for the maintenance and upkeep of the facility
and ensure all equipment and systems are always functional. The Facilities Manager will report to the
Estate Manager and work closely with the Director of Facilities.
The ideal candidate thrives in a culture of ambitious standards, diligence, flexibility, and adaptability to
change. The position requires excellent people skills, a straightforward communication style, and the
ability to reflect the family’s values in every interaction with others.
The Facilities Manager is responsible for monitoring and maintaining the proper functionality of all facility
operating systems, vendor management and diagnosing any repairs that may be needed. This role is also
responsible for the preventive maintenance of all facility systems. The Facilities Manager will oversee
other staff, such as facility technicians’ daily duties, schedules, and project timelines. The Facilities
Manager reports directly to the Estate Manager and will be asked to perform duties directly by other
property staff when assistance is needed.
Confidentiality and discretion are of paramount importance.
Job Responsibilities:
- Perform daily routine property walk-throughs and checks on all systems for proper functionality.
- Complete any necessary scheduled maintenance checks.
- Recognize and report facility problems, such as HVAC, electrical, and plumbing, to the Estate
Manager. - Diagnoses and has repairs fixed in a timely manner, as quickly as possible.
- Performs minor preventative maintenance and repairs on equipment.
- Create and implement maintenance procedures and maintenance schedule.
- Conduct regular maintenance meetings with staff and work closely with the Director of Facilities.
- Oversight of BMS management and maintenance.
- Work closely with general contractors, interior designers, internal project teams, and various subcontractors.
- Must have a direct approach with emphasis on creative problem solving and decisive decision
making. - Manages vendor scheduling for effective time management.
- Schedules and evaluates vendor repair cost estimates.
- Track vendor billing, project time limit and costs.
- Help with preparations for on-site events and overnight guest accommodation.
- Ensures the property is always client ready.
Job Qualifications: - 5 years minimum experience working as a facilities manager for a private estate or for a
commercial property. - experience necessary.
- Experience in electrical, plumbing, HVAC, lighting systems, CATV- Telcom & network systems,
home audio/video systems, alarm systems, irrigation systems & pool maintenance. - Strong project management experience managing staff & vendors.
- Must be independently motivated and possess strong leadership skills.
- Must be professional in appearance and actions.
- Must be meticulous and quality driven.
- Effective communication skills, both verbal and written.
- Proficiency with MS Office systems.
- Flexible to work after-hours and on weekends and holidays.
- Assisting in preparing & planning for occasional events
- Ability to work with the highest degree of confidentiality.
- Successful completion of thorough background investigation and reference checks.
Schedule:
This is a non-exempt full-time position. Candidate must be flexible and willing to work weekends and potentially on Holidays. Schedule is generally (5) days a week (Monday-Friday) while the client and/or guests are not on-site. When clients are in the residence, hours will increase/change as needed just before, during and after a client visit; long hours should be expected during these times.
Physical Requirements:
Must be able to lift-up to 50 pounds with or without reasonable accommodation. - Must be able to work prolonged periods standing, walking, bending, and lifting.
- Physical stamina and must be able to climb and descend stairs and ladders safely.
- Ability to work indoors and outdoors, in inclement weather and in fluctuating and extreme
temperatures. - Ability to work in noisy and dusty conditions.
Email your resume to [email protected]