Property Manager needed for an HNW estate in Palm Beach, FL! (Starting Salary: $200K/annually + full benefits)!

An HNW Palm Beach estate is in need of a property manager to fully care for the estate and family needs. MUST have at least five years of experience with excellent communication skills and be able to work a flexible schedule. Duties include but are not limited to:

Human Resources and Administration:

• Manage and supervise residence/property operations.
• Oversee all property and seasonal employees.
• Work with the Family Office and Property Administrator on all administrative duties.
• Assist with hiring and training of property staff, including housekeeping and seasonal
  vendors/employees, working with the Hospitality Team on interior tasks.
• Approve staff timesheets (through ADP); coordinate HR related tasks with Home Office.
  Purchasing, Budgeting, and Forecasting for Multiple Budgets
• Draft and implement annual capital and operational budget for all budgets related the
  residence, grounds, landscape and support buildings.
• Produce quarterly cash requirement and monthly budget variance worksheets for property
• Coordinate and assist Home Office for best operating procedures with overall financial
  objectives in mind.
• Obtain multiple quotes on purchases to ensure best value for the property.
  Administration tasks
• Review invoices submit to Home Office and Property Administrator for approval and track
  with vendors.
• Approve timesheets, vacation requests, ADP management, and submit for review/approval
  by Home Office (HR Manager).Assist with preparation of housekeeping schedules, reporting
  to the Properties Group and directly to the Principals.
• Assist with room assignments for family, guests and staff.
• Sort incoming mail and remain in direct contact with each family member.
• Monitor and respond to emails, texts and voicemails promptly.
• Participate in weekly management calls and participate/attend meetings and calls as
  required.
  Property/Residence Management Tasks
• Responsible for the care and maintenance of the residence and support structures, including
  assisting with off-site buildings as needed.
  o Beach area, inspect for trash and remove.
  o Landscape and garden, manage maintenance crews, complete and manage in-house
  tasks with staff (power washing, cleaning decks, removal of geese droppings, etc.),
  Inspect and maintain decorative yard fountains.
  o Irrigation system check, coordinate repairs with vendors (as needed).
  o Pool, hot tub, and pool area (monitor equipment and perform weekly maintenance,
  coordinate with outside vendors as required).
  o Terraces and exterior areas, monitor maintenance tasks and coordinate repairs;
  standard maintenance and cleaning completed in house.
  o Wash all windows regularly.
  o Exterior furniture care, protection and daily schedule, remove covers and wipe down
  all outdoor furniture (when residence is in use).
  o Interior and Exterior Lighting – all lighting working properly.
  o Mechanical areas are checked regularly for proper function (basement mechanical
  rooms and AHU locations).
  o Check all plumbing and drains, ensure clean and in working order.
  o Check all heating and cooling, maintain logs and coordinate quarterly maintenance
  with approved vendor.
  o Check filtration system on a regular basis.
  o Electrical system and generator system checked regularly.
  o Audio-visual systems are fully functional and working properly (coordinate with
  JFOIT).
  o Oversee contracted vendors for waste removal, to ensure receptacles are emptied
  as agreed upon in contracts.
  o Check stock of cleaning and household supplies, replace as necessary.
• Property assessment walk: review any items in need of attention, schedule necessary
  arrangements to repair and track repairs.
• Manage and assist Home Office / Properties Division with the care and maintenance of the
  other Palm Beach staff and support residences.
• Interior tasks:
  o Check cleanliness of all interior rooms, working with Hospitality Team and
  Housekeepers.
  o Check and replace all burned out lightbulbs (including exterior).
  o Walkthrough of mechanical rooms and check system/operations.
  o Inspect all filters throughout property, check drip pans and monitor.
  o Secure building envelop and ensure residence is secure.
  Car Fleet
• Family vehicles: keep all cars fully serviced, fueled up and clean at all times; properly store
  during off-season; wash, clean inside, fuel and stock all vehicles, for family and staff.
• Staff vehicles: keep all golf carts fully serviced and charged; properly store during off-season;
  clean golf carts and maintain.
• Coordinate require maintenance and keep vehicle log; report to home office.
• Maintain digital archive on SharePoint.
  Vendor Management
• Ensure that vendors are performing work properly and maintaining the integrity of the
  property.
• Conduct semi-annual review of contracts with respective vendors, report findings to the
  Properties Group.
• Track vendor insurance and keep current copies on site (and load to SharePoint)
  
  AD HOC
• Supervise special projects that may come up, including but not limited to the following:
  o Assisting Home Office / Properties Group with special operational and capital
  projects.
  o Terrace and pool area maintenance/repairs.
  o Exterior maintenance.
  o Exterior cabinetry.
• Obtain estimates for any work needed on property.
• Oversee any crew that is on property completing work.
  Hospitality Family/Guest visits
• Ensure that residence and support buildings are ready for arrival.
• Check cleanliness of all interior rooms.
• Oversee all aspects of arrivals and departures, including ground transportation and luggage
  delivery; coordinate with Aviation and Hospitality Team.
• Final walkthrough, residence check, and manage specific family/guest needs prior to arrival
  and during times in residence.
• Assist with housekeeping operations including walkthroughs, schedules, dry cleaning, and
  special requests received from the family.
• Assist with driving needs, airport runs for family and guests, pick up / drop off family and
  guests for evening walks, assorted errands and deliveries (as needed).
• Assist the Hospitality Team (as needed) during family and guest’s time in residence.
• Assist with family gatherings, events, holidays, etc., must be available nights and weekends
  in preparation of and during special events.

Email your resume to colonialagency@gmail.com